Administrative Forms

Business Expense and/or Travel Report

This form is to be used in order for an individual to be reimbursed for travel-related expenses such as airfare, hotel, cab/shuttle fare, mileage, auto rental, per diem, etc. (see Reimbursement)

Equipment Acquisition Form

This form is to be used when ordering/purchasing equipment costing $2500 or more (see Procurement)

Payment Request

This form is to be used for non-travel, out of pocket reimbursements, or third-party payment requests for purchases or services such as office and research supplies, books, magazine subscriptions, membership dues, etc. that are less than $1,500 (see Reimbursement). Your lab is encouraged to apply for a procurement card (procurement card) if purchasing and paying for goods and services with a value of less than $1,500, since it provides an efficient and effective method of payment.

Requisition For Lab Supplies and Services

This form is to be used for ordering lab supplies and/or lab-related services from an outside vendor (see Procurement). This form must also be used for all machine shop work requests.

Travel Authorization

A travel authorization (TA) form MUST be used when: 1) making advance airline reservations through the University's authorized travel agent, Carlson Wagonlit (http://www.brandeis.edu/departments/travel/) AND 2) the ticket is to be charged to a grant or University funds (see Travel).